February 2026
Medical Organization for Latino Advancement (MOLA) values its users’ privacy. This Privacy Policy (“Policy”) will help you understand how we collect and use personal information from those who visit our website or make use of our online facilities and services, and what we will and will not do with the information we collect. Our Policy has been designed and created to ensure those affiliated with Medical Organization for Latino Advancement of our commitment and realization of our obligation not only to meet, but to exceed, most existing privacy standards.
We reserve the right to make changes to this Policy at any given time. If you want to make sure that you are up to date with the latest changes, we advise you to frequently visit this page. If at any point in time Medical Organization for Latino Advancement decides to make use of any personally identifiable information on file in a manner materially different from that which was stated when this information was initially collected, the user or users shall be promptly notified by email. Users at that time shall have the option to permit or decline the use of their information in this separate manner.
This Policy applies to Medical Organization for Latino Advancement and any subsidiary company listed below, and it governs all data collection and usage by us. Through the use of www.chicagomola.com and any subsidiary website listed below, you are consenting to the data collection procedures described in this Policy.
Subsidiary Company: MOLA Wisconsin + Any Additional Chapters
Subsidiary Website: chicagomola.com and healthmola.com
Please note that this Policy does not govern the collection and use of information by companies that Medical Organization for Latino Advancement does not control, nor by individuals not employed or managed by us. If you visit a website that we mention or link to, be sure to review its privacy policy before providing the site with information. It is highly recommended and suggested that you review the privacy policies and statements of any website you choose to use or frequent to better understand the way in which websites garner, make use of and share the information collected.
Specifically, this Policy will inform you of the following
- What personally identifiable information is collected from you through our website;
- Why we collect personally identifiable information and the legal basis for such collection;
- How we use the collected information and with whom it may be shared;
- What choices are available to you regarding the use of your data; and
- The security procedures in place to protect the misuse of your information.
Information We Collect
It is always up to you whether to disclose personally identifiable information to us, although if you elect not to do so, we reserve the right not to register you as a user or provide you with any products or services. This website collects various types of information, such as:
- Voluntarily provided information such as your name, address, email address, phone number, educational or professional information, and information submitted through membership forms, mentorship applications, event registrations, surveys, or email communications.
- Information automatically collected when visiting our website, which may include cookies, third-party tracking technologies, server logs, IP address, browser type, or operating system.
In addition, Medical Organization for Latino Advancement may have the occasion to collect non- personal anonymous demographic information, such as age, gender, household income, political affiliation, race and religion, as well as the type of browser you are using, IP address, or type of operating system, which will assist us in providing and maintaining superior quality service.
Medical Organization for Latino Advancement may also deem it necessary, from time to time, to follow websites that our users may frequent to gleam what types of services and products may be the most popular to customers or the general public.
Please rest assured that this site will only collect personal information that you knowingly and willingly provide to us by way of surveys, completed membership forms, and emails. It is the intent of this site to use personal information only for the purpose for which it was requested, and any additional uses specifically provided for on this Policy.
Why We Collect Information and For How Long
We are collecting your data for several reasons:
- To understand your needs and provide services you request, including membership, mentorship, and event participation;
- To improve programs, services, and communications;
- To send updates or promotional communications when you have consented to receive them;
- To request feedback or participation in surveys when you have consented;
- To support mentorship connections and student-professional engagement when you have opted in.
The data we collect from you will be stored for no longer than necessary. The length of time we retain said information will be determined based upon the following criteria: the length of time your personal information remains relevant; the length of time it is reasonable to keep records to demonstrate that we have fulfilled our duties and obligations; any limitation periods within which claims might be made; any retention periods prescribed by law or recommended by regulators, professional bodies or associations; the type of contract we have with you, the existence of your consent, and our legitimate interest in keeping such information as stated in this Policy.
General data retention guidelines include:
- Membership records: duration of membership plus up to seven (7) years;
- Event and program registration data: up to three (3) years following the event;
- Email communications: until you unsubscribe, plus up to one (1) year;
- Financial and transaction records: up to seven (7) years, as required by law.
Use of Information Collected
Medical Organization for Latino Advancement does not now, nor will it in the future, sell, rent or lease any of its customer lists and/or names to any third parties.
Medical Organization for Latino Advancement may collect and may make use of personal information to assist in the operation of our website and to ensure delivery of the services you need and request. At times, we may find it necessary to use personally identifiable information as a means to keep you informed of other possible products and/or services that may be available to you from www.chicagomola.com and its subsidiaries.
Medical Organization for Latino Advancement and its subsidiaries may also be in contact with you with regards to completing surveys and/or research questionnaires related to your opinion of current or potential future services that may be offered.
Medical Organization for Latino Advancement uses various third-party social media features including but not limited to Facebook, X, Instagram, LinkedIn, YouTube and other interactive programs. These may collect your IP address and require cookies to work properly. These services are governed by the privacy policies of the providers and are not within Medical Organization for Latino Advancement’s control.
Disclosure of Information
Medical Organization for Latino Advancement may not use or disclose the information provided by you except under the following circumstances:
- as necessary to provide services or products you have ordered;
- in other ways described in this Policy or to which you have otherwise consented;
- in the aggregate with other information in such a way so that your identity cannot reasonably be determined;
- as required by law, or in response to a subpoena or search warrant;
- to outside auditors who have agreed to keep the information confidential;
- as necessary to enforce the Terms of Service;
- as necessary to maintain, safeguard and preserve all the rights and property of Medical Organization for Latino Advancement.
Non-Marketing Purposes
Medical Organization for Latino Advancement greatly respects your privacy. We do maintain and reserve the right to contact you if needed for non-marketing purposes (such as bug alerts, security breaches, account issues, and/or changes in Medical Organization for Latino Advancement products and services). In certain circumstances, we may use our website, newspapers, or other public means to post a notice.
Children under the age of 13
Medical Organization for Latino Advancement’s website is not directed to, and does not knowingly collect personal identifiable information from, children under the age of thirteen (13). If it is determined that such information has been inadvertently collected on anyone under the age of thirteen (13), we shall immediately take the necessary steps to ensure that such information is deleted from our system’s database, or in the alternative, that verifiable parental consent is obtained for the use and storage of such information. Anyone under the age of thirteen (13) must seek and obtain parent or guardian permission to use this website.
Unsubscribe or Opt-Out
All users and visitors to our website have the option to discontinue receiving communications from us by way of email or newsletters. To discontinue or unsubscribe from our website please send an email that you wish to unsubscribe to [email protected]. If you wish to unsubscribe or opt-out from any third-party websites, you must go to that specific website to unsubscribe or opt-out. Medical Organization for Latino Advancement will continue to adhere to this Policy with respect to any personal information previously collected.
Links to Other Websites
Our website does contain links to affiliate and other websites. Medical Organization for Latino Advancement does not claim nor accept responsibility for any privacy policies, practices and/or procedures of other such websites. Therefore, we encourage all users and visitors to be aware when they leave our website and to read the privacy statements of every website that collects personally identifiable information. This Privacy Policy Agreement applies only and solely to the information collected by our website.
Notice to European Union Users
Medical Organization for Latino Advancement’s operations are located primarily in the United States. If you provide information to us, the information will be transferred out of the European Union (EU) and sent to the United States. (The adequacy decision on the EU-US Privacy became operational on August 1, 2016. This framework protects the fundamental rights of anyone in the EU whose personal data is transferred to the United States for commercial purposes. It allows the free transfer of data to companies that are certified in the US under the Privacy Shield.) By providing personal information to us, you are consenting to its storage and use as described in this Policy.
Security
Medical Organization for Latino Advancement takes precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline. Wherever we collect sensitive information (e.g. credit card information), that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a lock icon in the address bar and looking for “https” at the beginning of the address of the webpage.
While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job (for example, billing or customer service) are granted access to personally identifiable information. The computers and servers in which we store personally identifiable information are kept in a secure environment. This is all done to prevent any loss, misuse, unauthorized access, disclosure or modification of the user’s personal information under our control.
The company also uses Secure Socket Layer (SSL) for authentication and private communications to build users’ trust and confidence in the internet and website use by providing simple and secure access and communication of credit card and personal information. In addition, Medical Organization for Latino Advancement is a licensee of TRUSTe. The website is also secured by VeriSign.
Acceptance of Terms
By using this website, you are hereby accepting the terms and conditions stipulated within the Privacy Policy Agreement. If you are not in agreement with our terms and conditions, then you should refrain from further use of our sites. In addition, your continued use of our website following the posting of any updates or changes to our terms and conditions shall mean that you agree and acceptance of such changes.
How to Contact Us
If you have any questions or concerns regarding the Privacy Policy Agreement related to our website, please feel free to contact us at the following email, telephone number or mailing address.
Your Privacy Rights
Medical Organization for Latino Advancement (MOLA) is committed to respecting the privacy rights of all users, regardless of where they reside. In addition to the practices described above, MOLA extends the following rights to all individuals whose personal information we collect, subject to applicable law:
- Right to Know and Access
- You have the right to request information about the personal data we have collected about you, including:
- The categories of personal information collected
- The specific pieces of personal information collected
- The categories of sources from which the information was collected
- The purposes for collecting the information
- The categories of third parties with whom information may be shared
- Right to Delete
- You have the right to request that we delete personal information we have collected about you, subject to certain exceptions, such as when the information is required to provide services, comply with legal obligations, detect security incidents, or support internal uses reasonably aligned with your expectations.
- Right to Correct
- You have the right to request correction of inaccurate personal information that we maintain about you.
- Right to Data Portability
- You have the right to request a copy of your personal information in a structured, commonly used, and machine-readable format.
- Right to Opt Out
- You have the right to opt out of the sale of personal information, targeted advertising, or profiling that produces legal or similarly significant effects. MOLA does not sell personal information.
- Sensitive Personal Information
- Where required by law, MOLA will obtain your explicit consent before collecting or processing sensitive personal information, which may include information related to racial or ethnic origin, religious beliefs, health information, sexual orientation or gender identity, citizenship or immigration status, genetic or biometric data, or precise geolocation.
- Right to Non-Discrimination
- MOLA will not discriminate against you for exercising your privacy rights. This includes denying services, charging different prices, or providing a different level or quality of services.
- Right to Appeal
- If we decline to take action on a privacy request, you have the right to appeal our decision by contacting us using the information provided above. We will respond to appeals within a reasonable timeframe and in accordance with applicable law.
- How to Exercise Your Rights
- To submit a privacy-related request, you may contact MOLA using the contact information listed below. We may take reasonable steps to verify your identity before processing requests. Authorized agents may submit requests on your behalf with appropriate verification.
Email: [email protected]
Mailing Address:
MOLA, PO BOX 577672, CHICAGO, IL 60657-3012