Description
In alignment with MOLA’s mission, the Program Manager serves as the organization’s General Manager and operational lead. This role is responsible for overseeing MOLA’s day-to-day operations, coordinating program execution across divisions, and ensuring alignment with strategic priorities set by the Executive Committee and Board of Directors.
The Program Manager works under the direction of the Executive Committee and MOLA Leadership and collaborates closely with the Administrative Fellow. The role provides operational oversight across Academic Pathways initiatives while supporting cross-divisional coordination in communications, grant development, and organizational systems.
This position is designed for a detail-oriented, strategic, and execution-focused professional seeking to build expertise in nonprofit management, health administration, public health leadership, and professional medical associations.
Program Manager Objectives:
- Lead and manage MOLA’s day-to-day organizational operations.
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- Plan, coordinate and support logistically the execution of all Academic Pathways programs, projects, committees and research initiatives.
- Contribute to grant proposals with programmatic narratives and budgets and effectively lead awarded grants.
- Gain and apply in-depth understanding of the healthcare professional and public health non-profit organizational landscape, including scope, structure, and objectives.
- Ensure operational integration of projects into broader organizational goals.
- Provide leadership in a professional healthcare nonprofit setting and support sustainable organizational growth.
Scope:
MOLA’s organizational structure includes Academic Pathways and Leadership and Administrative Pathways. The Program Manager provides operational coordination across divisions, with primary oversight of programmatic development and execution.
The Program Manager works directly with the President, Executive Committee, and Board of Directors. The role includes supervision and structured collaboration with the Administrative Fellow to ensure alignment across communications, finance, membership engagement, and development efforts.
Responsibilities include strategic planning support, operational execution, committee coordination, grant research and management, event planning, reporting, data management, communications leadership, outreach, and stakeholder engagement.
MOLA Academic Pathways Division Structure:
Education & Research (E&R)
- Scholars – MOLA- MRF and Faculty Scholars
- Latinx Health Conference
Mentorship Program
- General Mentorship
- Sexual and Gender Minority Health
- International Health Graduates
- DACA Aves del Paraiso
Out of scope for reference MOLA Leadership and Administrative Pathways :
- Finances
- Governance
- Communications
- Membership Engagement
- Development
Responsibilities:
The Program Manager will lead operational management of MOLA’s programs and organizational systems. Specific responsibilities include:
Specific responsibilities include:
- Managing MOLA’s day-to-day operations and ensuring timely execution of organizational priorities.
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- Supporting and coordinating the scholarship application, awarding and management process.
- Identifying and researching grant opportunities aligned with MOLA’s strategic goals.
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- Managing and overseeing MOLA’s annual Latino (LHS+) Health Conference and other educational and academic events.
- Scheduling co-leading and facilitating monthly committee meetings, including coordination with all academic pathways committees’ co-chairs.
- Attending Board of Directors meetings to provide updates on all programs and initiatives and their progress.
- Building and managing MOLA’s Annual Outcomes Report.
- Supervising and collaborating with the Administrative Fellow to ensure operational cohesion between programmatic and administrative functions.
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- Work closely with the committee chairs, organizing educational events and programs. The role will involve coordinating logistics, managing event timelines, and ensuring seamless communication with all stakeholders.
- Facilitate and coordinate MOLA’s Mentorship Program, leading the engagement and recruiting mentors and mentees, overseeing the program’s operation, matching mentors and mentees effectively, fostering a supportive environment for professional development and supporting the subcommittees.
- Designing and implementing evaluation tools, surveys, and reporting systems to track outcomes, improve programs, and meet grant deliverables.
- Supervising and collaborating with the Administrative Fellow to ensure operational cohesion between programmatic and administrative functions.
Minimum Requirements:
- Bachelor’s Degree required (Public Health, Health Administration or any science, program management and health education management related field)
- Masters Degree preferred but not required
- Two years of professional experience or, in lieu of experience, a Master degree in fields such as project management, education management, volunteer management, academic or health management, equity, social justice and or diversity and inclusion
- Personal alignment with MOLA’s mission
- Excellent written and oral communication skills. Comfortable leading group meetings and presentations.
- Bilingual Spanish-English
Location and schedule:
Full time 40 hours a week remote with preference of residency in Chicago land IL. Meetings and reporting take place in diverse locations. Approximately at least 80% of the work is remote, with 20% in-person attendance at events and meetings in Chicago. MOLA’s Annual Latinx Health Conference and Board of Directors annual meeting are located in Chicago. 40 hours a week with a flexible schedule. Most meetings happen early to late evenings and Saturdays. Most Board of Directors meetings are held remotely on third Saturday of the month.
Compensation
- Annual salary: $55,000 – $60,000.00
- Benefits
- Flexible Schedule and remote work
- Health Insurance
- 15 working days of Paid Time Off PTO
How to Apply:
Application Open: March 10, 2026. The application cycle will close when the position is filled. Interested candidates should email the required materials to
[email protected] with the subject: PROGRAM MANAGER APPLICATION – [INSERT YOUR NAME].
Cover Letter/Statement of interest indicating your fit for this position and specifically addressing how the candidate meets the “requirements to apply”.
Resume/ Curriculum Vitae
Please include two working and one personal (mentor) names with email and phone number whom we could contact for references. (You do not need to provide letters of reference) The information about your references can be included at the end of your CV or within your letter or statement of interest.
Indicate in your letter or email your availability to start the target date. If not able to start by June 1, 2026. There is some level of flexibility, please provide the range of your availability to start.
When a completed application is received, the candidate will be notified of receipt via email. Selected candidates will be invited to interview for the position. The application cycle will be open and candidates will be considered on a rolling basis until the position is filled.
Note:
Immigrant and minority health experience is highly valued. International applicants with proven knowledge and experience working within the US health system and residing in the USA are accepted. MOLA does not facilitate working visas.
Medical Organization for Latino Advancement. Chicago, Illinois. www.molahealth.org
Program Manager Contract
This Contract (“Contract”) is made and entered into effect on April 1, 2024 between the Medical Organization for Latino Advancement, a non-profit professional medical association, and Jasmine Vergara, Program Manager (“Program Manager”).
1. Position and Responsibilities
1.1 MOLA hereby employs Program Manager in the position of Program Manager. Program Manager agrees to undertake and perform all duties and responsibilities as outlined in the Job Description provided by MOLA.
1.2 Program Manager’s primary responsibilities shall include, but are not limited to:
- Co-leading and overseeing all programs within MOLA’s Academic Pathways, including MOLA Scholars, the Latinx Health Conference, and Mentorship and Advocacy programs.
- Planning, coordinating, and supporting logistically the execution of all Academic Pathways programs, projects, committees, and research initiatives.
- Providing leadership in a professional healthcare setting and actively participating in the management of research projects, academic, and educational events.
- Facilitating and coordinating MOLA’s Mentorship Program, overseeing its operation, and fostering a supportive environment for professional development.
- Contributing to grant proposals, managing grant awards, and providing assistance and support for grant-writing initiatives.
2. Term and Schedule
2.1 This Contract shall commence on June 1, 2025 and shall continue until terminated by either party as provided herein.
2.2 Program Manager shall work full-time, forty (40) hours per week, with a flexible schedule. Approximately eighty percent (80%) of the work shall be remote, with twenty percent (20%) requiring in-person attendance at events and meetings in Chicago.
3. Compensation and Benefits
3.1 MOLA agrees to pay Program Manager an annual salary of $, to be paid biweekly.
3.2 Program Manager shall be entitled to the following benefits:
- Flexible Schedule and remote work.
- Health Insurance, with 70% of the cost covered for the employee (Individual Marketplace insurance).
- Fifteen (15) working days of Paid Time Off (PTO) per year.
3.3 Program Manager shall receive a one-time sign-in bonus of $6,000 upon contract execution and an on-boarding bonus of $6,000 contingent on the first-quarter evaluation (within the first 90 days of employment).
4. Reporting and Supervision
4.1 Program Manager shall report to the Executive Committee and Chairperson of MOLA.
5. Termination
5.1 Either party may terminate this Contract at any time upon thirty (30) days’ written notice to the other party.
5.2 MOLA reserves the right to terminate this Contract immediately in the event of Program Manager’s failure to perform duties adequately, breach of any term or condition of this Contract, or for any other just cause.
6. Confidentiality and Non-Disclosure
6.1 Program Manager shall maintain the confidentiality of all proprietary information and trade secrets of MOLA and shall not disclose such information to any third party without prior written consent from MOLA.
7. Governing Law
7.1 This Contract shall be governed by and construed in accordance with the laws of the State of Illinois.
IN WITNESS WHEREOF, the parties have executed this Contract as of the date first above written.